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LockaRoom

Lock down the chaos of running a gym

Manage memberships, payments, bookings and family accounts in one simple system built for martial arts gyms and boutique fitness studios.

Built for every kind of studio

From martial arts academies to boutique fitness, LockaRoom fits how your members train.

  • Yoga
  • Pilates
  • Dance
  • Martial Arts
  • Gym
  • Boxing
  • Brazilian Jiu Jitsu
  • Mixed Martial Arts
  • Karate
  • Judo
  • Taekwondo
  • Muay Thai
  • Wrestling
  • Conditioning
  • Strength

  • Members & Families

    Know every member and manage the whole family from one place.

    Zahn family

    3 members
    KZ

    Kayla Zahn

    Unlimited All Access · $290 / 4 weeks

    Parent

    Pays for 2 dependants

    BZ

    Bella Zahn

    Kids BJJ · $170 / 4 weeks

    Child
    LZ

    Liam Zahn

    Kids BJJ · $170 / 4 weeks

    Child

  • Classes, Bookings & Attendance

    Build your timetable, fill your classes and track attendance without the admin.

    Today's Classes

    View All

    Strength & Conditioning

    11/12

    7:00 amCoach Fred Wirtz

    KZMRTP+8

    Adults BJJ

    14/20

    12:15 pmCoach Fred Wirtz

    KZJDSN+11

    Kids BJJ

    9/15

    5:00 pmCoach Fred Wirtz

    BZLZAM+6

  • Plans, Payments & Billing

    Set your plans once, collect payments automatically and stop chasing failed payments.

    Unlimited Adults BJJ

    ActiveStandard

    5 subscribers

    $220.00/ 4 weeks

    ClassesAdults BJJ

    Kids BJJ

    ActiveStandard

    6 subscribers

    $170.00/ 4 weeks

    ClassesKids BJJ

  • Automated Communications

    Keep members informed at every important moment, without sending a single message yourself.

    Notifications

    6

    Booking confirmed

    Quinn Tan booked Adults BJJ, Tue 12:15 pm

    2 hours ago

    Payment Retry Failed

    Retry attempt 2 failed for Omar Hassan

    3 days ago

    Cancellation Scheduled

    Quinn Tan scheduled cancellation of Unlimited Adults BJJ

    2 days ago

  • Member Onboarding

    Turn enquiries into booked trials and registered members in just a few simple steps.

    New member

    3 of 4
    Trial class booked online
    Details and waiver signed
    Membership selectedUnlimited Adults BJJ
    Payment method saved

  • Member Portal

    Give members and parents the freedom to book, pay and manage their accounts themselves.

    Your bookings

    Tue

    Adults BJJ

    12:15 pm · Quinn Tan

    Wed

    Kids BJJ

    5:00 pm · Mia Tan

    Thu

    Muay Thai

    6:30 pm · Quinn Tan

    Book a class

  • Progress & Grading

    Track every belt, grade and milestone without relying on spreadsheets.

    Progress & Grading

    BJJ
    Brown2 stripesPromoted 14 Jul 26
    2 of 4 to Black

    Promotion history

    1. Brown14 Jul 26
    2. Purple09 Aug 25
    3. Blue22 Feb 24
    4. GreenKids03 Jun 22
    212 classes attended18 to next grading

  • Team & Gym Operations

    Give your team the access and tools they need to run the gym together.

    Coaches

    AC

    Prof. Alex Chen

    Head Coach

    4 classes
    ST

    Coach Sarah Tan

    Coach

    6 classes

    Rooms

    Main MatStriking StudioCage RoomStrength Room

  • Reporting & Business Insights

    See how your members, revenue and gym are performing at a glance.

    Analytics

    Last 12 months

    Cash collected

    $4.6k

    +17.4% vs prev. 30 days

    Monthly recurring

    $3.7k

    23 memberships

    MONTHLY REVENUE

    Peak $4.6k

    SepJul

Everything you need to run your gym

Simple, reliable tools to build a more predictable business.

  • Members & Families

    • Find members quickly and manage their profiles, contact details and membership statuses
    • Link parents with children and other dependants
    • View each member's bookings and attendance history

  • Classes, Bookings & Attendance

    • Create and manage one-off and recurring classes, assign instructors and set capacities
    • Let members and parents book, join waitlists and cancel online
    • Record attendance, cancellations and no-shows from one schedule

  • Progress & Grading

    • Track performance milestones and record belts, ranks and grading history
    • Create custom progression systems
    • Give staff and members a clear view of each member's progress

  • Member Portal

    • Book, join waitlists, cancel and view bookings, for themselves and their children
    • View and add memberships, and update payment methods
    • Manage personal account information from mobile, tablet or desktop

And everything else...

  • Plans, Payments & Billing

    • Create recurring and one-off membership plans
    • Accept cards, e-wallets and supported local payment methods
    • Automate recurring billing, notify gyms and members when payments fail, and follow up with automatic payment retries
    • View upcoming, completed and overdue payments

  • Automated Communications

    • Send automatic booking confirmation, cancellation, reschedule and reminders
    • Notify members automatically about failed payments and upcoming retries
    • Send secure account-claim and login links

  • Member Onboarding

    • Register new members digitally and accept trial bookings online
    • Collect waivers and signatures before the first session
    • Let new members select a membership and set up payment online

  • Team & Gym Operations

    • Create staff and instructor accounts with role-based permissions
    • Assign coaches to classes and track their performance

  • Reporting & Business Insights

    • Track active, new, overdue and lapsed members
    • Monitor recurring and one-off revenue, including failed and upcoming payments
    • Review class bookings and attendance activity

Get in touch with us

Questions about something else? Send us a message and we'll get back to you quickly.

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